OR Proposal Submission Process

PROPOSAL SUBMISSION MATERIALS AND DEADLINES

Completed proposals, with all required signed internal documents, must be submitted for review and approval through a funding proposal in Huron Grants no less than five full business days prior to the published sponsoring agency deadline.

For more information regarding the “5 Day Rule” please refer to the following notice from our Vice President of Research, Dr. Elizabeth Klonoff. CLICK HERE

In order for a complete proposal to meet the 5-day rule, a funding proposal must be submitted in HRS Grants for Specialist Review 5 days before the sponsor deadline ( 8 days if hard-copy submission) and all documents except the final scope of work must be entered/uploaded into the sponsor’s website or application 5 days prior to the submission deadline:

  • A complete proposal package meeting all of the requirements of the sponsoring agency guidelines
  • A copy of the current sponsoring agency guidelines (a.k.a. RFP, program announcement, guidelines, etc.)
  • Detailed budget & budget justification
  • Forms and/or application required by the sponsor
  • Subcontractor documentation, if applicable (at a minimum):
Office of Research Location and Hours of Operation
The OR is located in Suite 501 of the University Tower in Research Park. The office is open from 8:00 a.m. to 5:00 p.m., Monday-Friday, and all business must be conducted during these hours.

 

Helpful Tips

Complete a funding proposal in Huron Grants and route for Specialist Review to notify your Central Proposal Specialist team member as soon as a potential funding opportunity is identified, but no later than 8 a.m.  five business days prior to the day of the agency deadline. 

This will allow the Central Proposal Specialist to perform an initial review and prepare for the submission well in advance and provide the optimum customer service to you.  We cannot guarantee that proposals submitted after the deadline will be approved for submission to the funding agency.

Although agencies may have deadlines in the evening or on the weekend, the Office of Research   closes at 5PM and is closed on Saturday and Sunday,  and stated UCF holidays.

It is the responsibility of the PI to ensure leadership review and approval is obtained prior to agency submission. Giving your Department, College, or Institute leadership advanced notice of a proposal to be routed. It is advised that you discuss any unusual requests or circumstances with your leadership approver prior to actual proposal routing to aid in a smooth routing process.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Submission Procedures

When a complete proposal is ready for submission to the agency, the Central Proposal Specialist will submit the proposal on the university’s behalf. If the agency requires the PI to submit the proposal, the proposal must be routed through Huron Grants prior to PI submission. The OR routing process takes five days. Additional time should be allowed to enable sufficient time for the PI to submit after final review and approval through Huron Grants review and approval process. Only complete and unedited applications that have been fully reviewed and approved by OR through the Huron Grants process may be submitted by the PI on behalf of the university. Under no circumstances should proposals be submitted by any party on behalf of UCF other than OR or ORC Research Foundation.

For more information, please read UCF Policy 4-214 Proposal and Acceptance of Sponsored Awards for Research and Development.

 

 

SERVICES PROVIDED BY ORC CONTRACTS & GRANTS


Initial review will take place within 2 full business days. It will include:
  • Review proposal documents to ensure university and sponsoring agency requirements are fulfilled
  • Review the internal budget to check for accuracy and completeness
  • Note any corrections that need to be addressed
Final review by OR will occur after the PI or PI delegate has certified that all documents have be finalized and are ready for agency submission. Final Review must be submitted to the Central Proposal Specialist for Final SPO Review than two (2) full business days prior to close of business on the agency deadline day.

After final review, ensuring the proposal is complete, administratively accurate and follows agency guidelines and any other applicable requirements, the Central Proposal Specialist will then complete and sign necessary assurances, certifications and representations. Any proposal that does not meet review criteria will be returned  back to the investigator team for further correction.

Fully routed and approved proposals will be submitted by the Central Proposal Specialist authorized to submit proposals on behalf of the University, after final review of certified documents.

 

Submission Authority on Behalf of UCF

  • The Office of Research Central Proposal team assists faculty in pursuing funding from external and/or internal sources of support for their research mission by reviewing documents to ensure they meet the sponsoring agency criteria and abide by all applicable institutional and state requirements.
  • The Office of Research is the only office vested with the authority to sign research proposals and contracts on behalf of the University of Central Florida. (See UCF Policy 4-214.)
  • The Office of Research must verify that a proposal is current, complete, and accurate. Therefore, the Office of Research must review, approve, and sign all proposals, including those when UCF will be a subcontractor, prior to submission to the funding agency.
  • Faculty members are not authorized to submit proposals without prior College, Department, Center, Institute, and ORC review and approval.
  • The review and approval process is performed through the Huron Research Grants Suite.

Serving Faculty


The Office of Research serves UCF scholars as the official liaison between UCF and funding sources and by helping faculty work through the proposal and contract management process.

This site includes information to assist university scholars through the announcement, application and post-award stages and to familiarize prospective partners with the breadth of funded research conducted at the university.

UCF is committed to the pursuit of excellence and intellectual growth and seeks to excel at moving ideas to innovation and realization. The Carnegie Foundation rates UCF as a "very high research activity" university. We’ve been on an upward trajectory for years and in 2021 UCF surpassed the $212.9 million dollar mark in external funding. UCF's pioneering efforts to commercialize technology continue to stimulate local economies throughout the state. The number of patents at UCF also continue to climb with 64 U.S. issued patents produced in 2021.

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