Research Development Proposal Support – OR Peer/Expert Review Process

 


Office of Research (OR) Peer/Expert Review Process:

 

 
    The Research Development team can coordinate internal proposal reviews for UCF investigators. Either Principal Investigators (PI) can provide the names of internal and/or external reviewers for our team to contact, or we can run an internal search to identify appropriate UCF faculty who would be available to provide review comments.

    The Research Development team will coordinate the review with the PI and reviewers to ensure the timeline is met.

    Peer review coordination and support is provided for proposals that are being submitted with UCF as the lead organization.  Please contact the Research Development team for more information if the proposal is submitted as a sub-contract,

    Principal Investigator Responsibilities

    It is the responsibility of the PI to provide the documents to the reviewers by the agreed upon date to allow time for review and to address comments. It is preferred if all documents are provided in Microsoft Word format to enable use of track changes.

    Reviewer Responsibilities

    Reviewers are expected to provide timely, constructive feedback to the PI. While it is not required, it is often beneficial for the PI and reviewers to have a face-to-face meeting to discuss the proposal. The reviewer is expected to provide substantive comments on the proposal using the following as a general guideline, as well as specific criteria in the request for proposals:
 
  • Eligibility/Fit: Assess whether the funding mechanism is appropriate for the PI, including eligibility based on stage of career, prior funding, and scope/theme of project.

  • Overview: Does the investigator have enough internal and/or external support to be competitive for this project? In areas of obvious intellectual or technical weakness, does the investigator include letters of collaboration from experts in those fields?

  • Significance and Innovation: What is the significance of the proposal – does it justify the need for the proposal work? What is innovative about this proposal? For NSF proposals, does the proposal adequately address the Intellectual Merit and Broader Impacts criteria?

  • Project Description: Does this section outline the general plan of work, including the broad design of activities to be undertaken, and provide a clear description of experimental methods and procedures, where appropriate? Did the PI address what they want to do, why they want to do it, how they plan to do it, how they will know if they succeed, and what benefits could accrue if the project is successful? Is there a logical, detailed timeline for the proposed studies?
Timeline for Internal/External Proposal Review –

  • PI’s draft proposal due for review – at least 15 business days prior to sponsor deadline
  • Review comments completed by reviewer – at least 8 business days prior to sponsor deadline
  • Proposal due to OR – at least 5 business days prior to sponsor deadline (required)

Honorarium for External Reviewer –

PIs are eligible to request one $300 honorarium per year for an external review of their proposal. There is a limit of 10 honorariums that will be paid for external reviews each year. It is awarded on a first come, first served basis. The information that the PI will need to provide includes:

 

  • The PI’s proposal file
  • Reviewer name and contact information
  • Name of funding agency and request for proposal/solicitation

The Research Development team will contact the external reviewer and coordinate the review. Once the PI notifies our office that the review is complete and comments have been received in a timely manner, our office will initiate the honorarium payment to the reviewer..

 

To request an external peer review, please use this template.

DISCLAIMER:  Please note the internal peer review services offered by the Research Development team are different from the research administration review that is provided by Research Administrators in the Office of Research. That review is the required standard finalization process for all proposal submissions by UCF investigators.

 

 

 

 

 

For more information, please contact:

 

 

 

 

Joshua Roney
Associate Director, Research Development
(407) 882-0007
Joshua.Roney@ucf.edu

Madhavi (Maddy) Chokshi
Research Development Coordinator
(407) 882-1141
mchokshi@ucf.edu