- A Budget Transfer Request must be completed by the Principal
Investigator (PI) and submitted to the Office of Research
& Commercialization (ORC) for approval on all Contract
and Grant (C&G)
budget adjustments. Please follow the steps below to ensure
the request is processed in a timely manner:
- Submit by e-mail or Form (BT) to the appropriate Contract Assistant (CA)
- The justification must clearly explain the necessity, specific purpose, and effect on the project
- For example, the following is insufficient information to approve the transfer, "To cover anticipated expenditures" or "To cover budget deficits incurred."
- An acceptable description is, "The actual cost of the gas chromatograph is $3,300 which is $300 above the original proposed cost. To cover this increase, one less person will be traveling to the agency meeting in Golden, Colorado."
- Indirect costs (Overhead or Facilities and Administrative costs) must be adjusted when adjusting equipment (OCO), tuition waivers, and stipend
- The CA will review, approve, and process the budget transfer if the request falls within applicable guidelines.
- If agency approval is required, the CA will contact the PI to determine if agency contact is desired. If so, the CA will submit the budget transfer request to the agency. Once the CA receives agency approval, the transfer will be processed and the Report of Grant/Contract Award (650) will be modified to reflect the budget change.
- The PI will receive an e-mail from ORC with a website
to view/print all documents pertaining to the Budget
Transfer.
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