The following is a checklist of items Deans, Chairs, and Directors review prior
to approving and signing the Proposal Transmittal Form (PTF).
- Project is compatible with University, college, and department mission
- Total amount requested is reasonable for the scope of work
- Technical competence of PI and Co-PI
- Reasonable percent of effort listed for the scope of work
- Total time commitments will not exceed 100 percent
- Current and pending support considerations
- Principal Investigator and Co-Principal Investigator Conflict of Interest - outside financial involvement with the sponsor (Form AA-21)
- Adequate space available for the project; arrangements for additional space and/or renovations
- Adequate equipment available for the project
- Adequate departmental administrative support available for the project
- Budget is based on actual salary rates, price quotes, fringe benefit and facilities & administrative costs rates
- Appropriate facilities & administrative costs rate for project type
- Waiver of indirect cost rate; appropriateness of justification
- Cost sharing amount is reasonable for the project and appropriate source of funding is identified
- If more than one PI or Department or College is involved, arrangements
are made regarding:
- Responsibility for financial administration
- Split of credit for the award
- Split of facilities & administrative costs revenue
- Facilities and space
- Review of possible inventions and/or intellectual property issues
The following checklist is items the Principal Investigator should receive and
review prior to including within the proposal.
- FRINGE BENEFITS - Verified with the subcontract institution as those
currently in use. Verification may be in the form of a letter or memo from
the cooperating institution.
- FACILITIES & ADMINISTRATIVE COST - Verified as the current rates used
by the subcontract institution. Verification of rates may be in the form of
a letter or memo from the cooperating institution.
- LABOR RATES - Reviewed and appear reasonable given the proposed work.
- EQUIPMENT - Reviewed and appear reasonable given the proposed work.
- TRAVEL - Reviewed and appear reasonable given the proposed work.
- MATERIALS & SUPPLIES - Reviewed and appear reasonable given the proposed work.
- CONSULTANT - Reviewed and appear reasonable given the proposed work.
- COMPUTER TIME - Reviewed and appear reasonable given the proposed work.
- MISCELLANEOUS DIRECT COST - Reviewed and appear reasonable given the proposed work.
- HUMAN SUBJECTS - Document that all required protocols are verified
and current. If PHS funds and human subjects are involved, the subcontractor
must provide certification of completed training (non-competing), or will be
received prior to award (new or competing). ***Note: If awarded, project may
not start until human subject protocols have been reviewed and approved***
- BUDGET - Completed in agency forms or format and signed by authorized
institutional representative of subcontractor.
- LETTER OF COMMITMENT - Signed by subcontractor's authorized institutional
representative.
The following is a checklist of information the Principal Investigator
should provide to the Office of Research and Commercialization
when submitting a proposal for review, approval and submission.
- Completed, signed "original" copy of proposal
- Completed, signed Proposal Transmittal Form hard copy or electronic version
- Solicitation, RFP, RFQ and/or sponsor guidelines
- Human Subjects documentation, as applicable
- Animal Use and Care documentation, as applicable
- Special Hazards Use documentation, as applicable
- Request for Service Fee in Lieu of Facilities & Administrative Costs, as applicable
- Matching funds or Cost-share letter(s) of commitment, as applicable
- Subcontract statement of work, budget and letter of commitment, as applicable
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