Limited submission funding opportunities occur when a sponsoring agency restricts the number of applications/proposals that can be submitted by an individual university or institution. When this happens, the Office of Research & Commercialization (ORC) has established the following process for selecting the proposal (or proposals) that will be submitted to the agency.
Limited Submission Review Process:
Step 1: ORC will send out limited submission announcements published by the sponsoring agency as soon as the announcement is available.
Step 2: Faculty members (PIs) will have a week from the date the limited submission announcement is distributed, to send only the title and topic of their proposal and a list of possible external and internal collaborators. This deadline is optional, but it will help ORC find volunteer reviewers and expedite the internal competition process.
Step 3: An internal deadline will be established for interested faculty members to submit a pre-proposal to ORC. The pre-proposals are used by ORC to determine who will be selected to submit a full proposal on behalf of UCF.
Step 4: ORC will review all proposals received by the internal deadline to make sure that all ORC internal guidelines such as budget requirements and maximum pages limit have been met. In addition, National Science Foundation (NSF) proposals will need to include broader impact, intellectual merit, and transformational aspect statements in their submission. The PI will be notified to send any missing information within three days. All proposals that do not meet these criteria after the three day period has expired will be rejected.
Step 5: ORC will form a review committee whose members have expertise in the RFP’s subject area as well as experience in grant submission. Throughout this process, the names of the reviewers will not be revealed.
Step 6: The Vice President for Research reviews the recommendations of the review committee and makes the final decision. A congratulatory email will be sent to the faculty of the selected proposal(s) instructing them to proceed with a full submission to the agency.
Step 7: PIs that do not get selected to go forward with full submission will be requested to contact the ORC Research Development Associate, to revamp their proposal and seek alternate funding. At this meeting, the PI will be able to get feedback on why their proposal was declined.
Step 8: If a PI that is selected to submit a full proposal cannot go ahead with submission to the agency, the PI will be required to contact the ORC Limited Submission Coordinator immediately, so that ORC can offer this opportunity to another interested faculty member.
Please note that if the proposal is not submitted to the sponsoring agency via the Office of Research & Commercialization at UCF, the proposal will be considered invalid by the sponsoring agency.
Office of Research & Commercialization Contacts:
Research Development Associate:
Pallavoor “Vaidy” Vaidyanathan - pvaidyan@mail.ucf.edu, 407-823-0455
Jo Ann Smith – joasmith@mail.ucf.edu, 407-882-2223
Limited Submission Coordinator:
Madhavi “Maddy” Chokshi – mchokshi@mail.ucf.edu, 407-882-1141
Limited Submission Letter of Intent Format/Preliminary Proposal Format:
If ORC requires a letter of intent submission, a one page summary of the project description can be submitted. (You can just send our office a copy of the letter of intent that is being submitted to the agency.)
Limited Submission Full Proposal Format:
Full proposals for internal review will include:
(1) A maximum of a three page project description and a one page budget that reflects the entire total project period.
(2) Requests for matching funds or any exceptions to campus policies must be identified at this stage of the process and included in the budget page.
(3) All NSF proposals are required to include a separate section stating what the “broader impact,” “intellectual merit,” and “transformational aspect” of the proposal is.
All applications for limited submission programs should include a cover sheet with the following information:
Principal Investigator Contact Information
Name
Title
Email Address
Telephone Number
List of All Other Participants (and affiliations if not UCF)
Agency Information
Name of Sponsoring Agency
Program Title
Proposal Title (If different than Program Title)
College/Department Information
College Name
Department Name
It is recommended, not required, that PIs follow the sponsoring agency’s guidelines for proposal formatting in regard to font, size and other formatting requirements when submitting the internal proposal to ORC.
If you have any questions, or if you need any help regarding this program, please do not hesitate to contact the ORC Limited Submission Coordinator.
Office of Research & Commercialization Contacts:
Research Development Associate:
Pallavoor “Vaidy” Vaidyanathan - pvaidyan@mail.ucf.edu, 407-823-0455
Jo Ann Smith – joasmith@mail.ucf.edu, 407-882-2223
Limited Submission Coordinator:
Madhavi “Maddy” Chokshi – mchokshi@mail.ucf.edu, 407-882-1141 |
