Faculty Travel

The following criteria must be met for an application to be considered:

1. Only full-time, tenured or tenure-earning faculty members are eligible.
2. A maximum of one application per person may be funded for each 12-month fiscal period. (March 16, 20xx - March 15, 20xx)
3. The trip must be for the documented purpose of delivering a research paper or comparable creative activity at a professional meeting.
4. Funding is for transportation only. Qualifying transportation includes:
   • airfare
   • taxi/cab/shuttle
   • mileage
   • tolls
   • rental car/fuel
   The maximum amount is currently $350.00 Domestic Travel, and $700.00 International Travel, subject to available funds. Funding amounts are approved based on the amount of transportation costs listed by the applicant. Reimbursement amounts are based on the actual transportation costs incurred, up to the amount approved.
5. There must be some funding support for the travel from the department or college. This support must come from E&G money. Only E&G accounts may be reimbursed from Faculty Travel funds. (E&G money is state appropriated, Education & General funding. E&G funding does not include any Contract & Grant funding received through the State of Florida.) Because Faculty Travel funds are disbursed as reimbursements to the supporting department from which the faculty member was paid for travel, the account number to which the travel was charged must also be an E&G account.
6. In the event of a co-authored paper where both authors are from UCF, funding will be provided to only one author. The co-author’s department chair will decide which individual’s travel will be funded.
7. The following must be submitted with the application: (a.) A 60-75 word abstract of the presentation. (b.) A letter of acceptance on the program or a copy of the program highlighting the presentation.
8. A copy of all receipts, used for traveling purposes, must accompany the application in order to be considered for reimbursement.
9. If the faculty member decides to drive to the travel destination in lieu of making airline reservations, documentation showing justification for this decision must be returned with receipts to Faculty Travel.
10. The application must be submitted by the dates indicated below:

    	Travel Completed	Application Due Dates
    March 16, 2008 - March 15, 2009		April 1, 2009

Early applications will be accepted if complete, but late applications will not be accepted. If a letter of acceptance (or copy of the program) has not been received by the above due dates, submit your application with a letter explaining that the letter of acceptance (or program) will be forwarded as soon as it is received. This will prevent the application from being denied for late submission. Adherence to these deadlines allows the Committee to determine the demand on its budget in a timely manner.

Completed applications are due in the Office of Research & Commercialization, University Tower, 12201 Research Pkwy, Suite 501. Notice of the application status (whether or not an award was approved) will be sent to applicant’s department chair with a copy to the applicant after the travel committee has taken action. The committee will meet annually, in April, to make funding decisions for the prior year's travel.

Reimbursements:

In order for a department to obtain reimbursement, the following must be returned to the Office of Research & Commercialization, University Tower, 12201 Research Pkwy, Suite 501:

1. A copy of the travel reimbursement voucher with TAR# readable or proof of Departmental P-card purchase if no reimbursement voucher is issued.
2. A copy of receipts for transportation costs only.

These items must be received in the Office of Research & Commercialization by the date specified in the notice of award.

Contact Info: Ami Zuclich, FacultyTravel Coordinator
                    azuclich@mail.ucf.edu
                    (407) 823-1163